“Technology should improve your life…not become your life.”
Are you tired of looking at a screen? I know I suffer from the same Zoom fatigue. But technology isn’t our enemy. I, along with many mentors in business, encourage you to make it a better friend and ally for your business. When it’s used correctly, then technology can be the one simple thing that saves you from solopreneur overwhelm.
You can make your business run smoothly and streamline processes with productivity-boosting tools. You don’t have to be tech-savvy either – there are plenty of simple and easy ways to use technology to get the job done effectively.
Are you struggling to finish your work? Or looking for a way to prevent burnout and become more productive? Use these tech tools on your computer today for maximum efficiency in minimal time because you didn’t start a business to work for more hours than compared to the time frame you used to stay at your job. You wanted the freedom that comes with being your own boss, the release of unlimited earning potential. But how do you achieve that, even with the assistance of a small business coach, you need help – here are some free tech solutions to help you to have more business with fewer efforts.
Cloud Storage
With cloud storage, like Dropbox or Google Drive, you can store all of your essential documents and files in a secure online location, so they’re accessible from anywhere and shareable with clients or team members. This helps productivity skyrocket and cuts down on the risk of burnout.
Cloud storage benefits businesswomen who need to access files quickly while on the go or during remote meetings. With cloud storage and online business mentors, you can share documents and collaborate with your colleagues without worrying about where they’re located physically. Plus, the cloud is always backed up and secured, so you don’t have to worry about losing your important data.
Cloud storage solutions also offer file-sharing capabilities that allow multiple users to access files at once, or collaborate on projects in real-time. This helps productivity skyrocket, as it eliminates the wastage of time in trying to track who has which document or who needs to make changes. With cloud storage, you can be assured that all team members are on the same page and have access to the most up-to-date version of any file.
Overall, cloud storage is an invaluable tool for productivity and collaboration, especially for businesswomen, who need help for staying organized and avoiding burnout. With cloud storage, you can securely store and share important documents, collaborate with colleagues in real time, and ensure everyone is on the same page.
Project Management Software
Project management software helps you stay organized by tracking tasks, delegating responsibilities, setting deadlines, and monitoring progress. Some popular choices are Asana and Trello. Using these tools, businesswomen can break down their goals into manageable chunks and create processes for staying on track. Project management software boosts productivity significantly, allowing them to achieve more in less time.
However, productivity isn’t the only benefit of project management for female entrepreneurs. As per the best women business coaches, having everything organized and in one place allows them to quickly identify tasks that are taking too much time and adjust their schedule accordingly. This helps them to become overwhelmed and avoids burnout.
Project management software can also help businesswomen to become more productive in less time, so they can have more time to focus on other aspects of their businesses or spend some quality time with their friends and family. It’s a great way to stay organized and on top of your goals, allowing you to succeed quickly. So don’t wait any longer – get started today and make project management software a part of your productivity arsenal!
Automation Tools
Automation tools can save you loads of time by streamlining repetitive tasks. You can use Zapier to automate things like email follow-up and Slack notifications. You can also use a CRM platform like Salesforce to keep track of customer information and help you stay organized. Automation tools are essential for productivity and can help businesswomen avoid burnout by taking some burdens off their shoulders. With automation tools, you don’t have to worry about forgetting anything important – it’ll all be taken care of for you.
Forget manually doing things that take up your precious time– make productivity easier with automation tools! Automation is the future, and it’s here to stay.
Some business mentors recommend you to get ahead of the game and start using automation tools now to help you maximize productivity, and again this is another way to minimize burnout.
Communications Tools
To stay connected with clients, prospects, and team members, you’ll want to have a communication platform. I love Zoom for virtual meetings and Voxer for quick chats, but there are other terrific options like Slack or Google Hangouts. With the right tools in place, productivity can be maintained at an optimal level, and businesswomen can avoid burnout. It’s essential to find a system that works best for you and your team so you can stay organized and connected.
By having a robust yet straightforward communication platform in place, businesswomen can easily keep track of conversations and tasks and ensure everyone is on the same page. Additionally, having a communication platform can foster collaboration among team members and increase productivity levels.
No matter which system you use to communicate with your team or clients, it’s essential to be mindful of how much time you spend in conversations. This will help prevent businesswomen from overworking and burning out. To ensure productivity stays on track, set boundaries for yourself and your team around when conversations are necessary and how long they should take. This will help create an efficient system of communication that yields excellent results!
By implementing the right communication tools, hiring the best business mentors, and setting up clear guidelines for productivity, businesswomen can run their businesses with confidence, clarity, and success.
These productivity-boosting technology tools can help you regain control of your business and stop burning yourself out. Start implementing them today to see how much easier it is to stay organized, collaborate with others, and get more done in less time!
It can be challenging to get motivated sometimes. Workplace productivity has always been an issue across the globe. This problem is more evident in developed countries where people depend more on technology for their work. Motivation to perform comes from doing what you love. All those little tasks, the admin, the bookkeeping, the social media posting – all of those tasks that keep you more than busy – drain your motivation reservoir.
Well, technology can take all of those tasks off your hands. All it takes is a small investment of time from you, and you can eliminate so many things in your business. These days we are overly dependent on technology for our work. The fear of even a minor power outage can cause companies to stand at a standstill and not function.
How does this benefit you– the solopreneur who works from home?
As a Mum of 5, running two businesses and working from home – quite possibly being the busiest person on the planet, well, it feels that way some – but am I getting things done or just wearing myself out? Honestly, it feels like the latter, or it used to be until I discovered the secret that seemed to escape me. Fast forward to hours spent trialing and learning a range of tech tools, and I arrive here—the place where you want to be. I have cracked the code, joined the inner sanctum, and discovered the value of automating a business.
If you want to work fewer hours and achieve more, stick with me and my business mentor programs. Forget the hustle and grind 24/7. The story you have been told about being in business means selling your soul is not valid.
I am tired of that. I want to do the right amount of work to get me where I need to go—no more, no less.
So I am going to share with you four super cool and easy-to-use tech tools (don’t freak out by the word tech) that will save your sanity. This differs from the be-all and end-all of the tech you can and should be using to get your business off your hands and into your bank account, but you have to start from somewhere.
You can be tech-savvy to take advantage of the latest technology for your business. Even if you are a technophobe, there are still plenty of ways that can help to make your business in running pace and more accessible, and more efficient. Here are four more ideas on how you can you take leverage from technology for growing up your business:
NOISE CANCELLING HEADPHONES
Amidst lockdowns, these items have been a godsend for me. I’ve moved my home office to an area far away from the children’s zone; however, my husband decided that it would be best to watch TV in the living space outside my workspace instead – which drives me up the wall!
I’m amazed by the remarkable difference in my productivity by using noise-canceling headphones and turning on the focus music on Spotify. When there’s too much chaos – like children yelling or TVs blaring – it can be almost impossible to concentrate and remain productive. That is why so many people are turning to noise-canceling headphones that help block out distractions and allow them to enter a state of flow where they become highly effective with their work.
TEXT SHORTCUTS
In our tech-savvy world, phones are essential for business. But the tiny buttons and autocorrect can be time-consuming! Text shortcuts come to the rescue! Many business coaching for women suggests you to create a mini dictionary of words you want to avoid auto-corrected, as well as abbreviations that will spell out whatever you’re trying to say – all this with a few taps on your phone. Apple users can find instructions here.
One of the most practical ways to save time is utilizing shortcuts on your device. These are otherwise known as text expanders and work similarly to how they do in phones – you create an internal dictionary inside a program so that when you input certain characters, it will automatically type out what words or phrases have been predetermined for them. If you’re running Windows, some popular apps include FastFox, Fastkeys, TextExpander, and PhraseExpress.
If you have a Mac, one choice is to share your text shortcuts across your Apple devices, or you can use some of the above recommendations or turn on text replacement on your Mac.
USE YOUR DIGITAL VOICE ASSISTANT
Are you taking full advantage of the modern convenience that is your voice assistant? You may be undervaluing just how much they can do to better your life. From Siri, Alexa, Cortana, and Google Assistant, these powerful tools can set alarms and reminders, answer questions, send messages, add events to calendars, and create a truly smart workspace with an automated light switch on/off.
Utilize their capabilities for an enhanced lifestyle today! You can have your digital assistant set up to turn your office on 5 minutes before you walk in so everything is ready to go. No more sitting there waiting for the kettle to boil for your morning coffee, for the heating to kick in so you can take off your coat, or for your computer to finish updating so you can check your emails.
TAKE CONTROL OF YOUR EMAIL INBOX
I used to dread checking my email, as every day was filled with overwhelming messages. I yearned for a way to identify the emails that mattered and disregard the ones that didn’t.
Then, I was introduced to Unroll.me, and my life changed! This fabulous tool amalgamates all your subscription newsletters and other less important emails into a single email for simpler reviewing and unsubscribing purposes. Consequently, my Inbox is now much neater and easier to manage – it’s like a breath of fresh air every time I open it up!
Email is critical to business operations, from invoicing to garnering feedback. But if you’re overwhelmed by your Inbox, valuable time can be lost. An organized email system helps sort emails into categories and set deadlines. Unroll.me or similar tools are excellent solutions to manage the subscription services that continually flow in – allowing you to filter out what matters most. Thus, according to small business startup advisors and mentors, it’s easier for you to prioritize what emails should be opened first!
A SOLUTION TO TECH DISTRACTION
It’s no surprise that technology could be both, bolster and hamper advancement. That being said, it was necessary to bring up this contrary suggestion: Put away your phone for at least an hour each day! It has been demonstrated that this simple technique increases productivity while granting you a much-needed respite from screens.
Saying goodbye to our phones can be challenging, but they are a huge source of distraction. To prevent unwanted notifications which take your focus away from what is truly important – completing tasks on time – keep the phone in another room when you set aside time for an activity and only get it back once that job is done or the timer goes off. This will help to ensure the productive use of your precious time!
MY FINAL THOUGHTS ON TECH PRODUCTIVITY
As a fervent tech enthusiast, I relish experimenting with various digital tools. Although I don’t claim to be an absolute expert in all areas of technology, I try my level best to comprehend and work through any technical issues that arise. As the average woman familiar with many applications and platforms, it is my mission to bridge the gap between those who are hesitant about downloading new apps or trying out tutorial videos, due to their fear of messing up their device.
Embracing technology to streamline everyday business tasks is essential for the modern woman. Although not all aspects of a business can be conducted through AI, tech tools, and apps, why not take some leverage from what’s available to free up time for yourself? Time spent with loved ones or on self-care activities like health and well-being is far more critical than struggling over tedious administrative duties. If you need help in navigating any technical elements of your business operations, then I’m here to lend my expertise!
Let me and the top business mentors help you to get started on the automation path by guiding you through one free tech tool! Follow the link in the right-hand menu to book a consultation and join me as I will take your business to new heights.
“Turn off your email; turn off your phone; disconnect from the internet; figure out a way to set limits so you can concentrate and disengage yourself when you want to. Technology is a good servant but a bad master.”
AUTHOR OF THE HAPPINESS PROJECT.
As a businesswoman, understanding the balance between productivity and burnout is essential for long-term success. Technology can be an invaluable asset in achieving this – if used to its full potential. I hope you have found a way to take some leverage from technology that works best for your business operations.
