With the hustle and bustle of life as a female entrepreneur, bothersome burnout is unavoidable. That’s why today I want to discuss how you can get yourself a fairy godmother in business who will help lighten your load.
A virtual assistant can be your saving grace. They are an affordable, remote team member who takes on the tasks you don’t want to do or don’t have time to do. This could be anything from responding to customer emails, organizing your calendar and events, helping with research and data entry, managing social media accounts, and more!
Ladies, it’s time for us to accept that sometimes we all need a bit of assistance. Too many entrepreneurs feel overwhelmed and stressed out by the sheer amount of work required to keep their business running once it starts growing. We must focus on honing our unique skills – those are what make us valuable, and will help you generate top returns for your hard work.
Enough of sacrificing family time and fun activities to complete mundane administrative tasks, say goodbye to rewriting captions or spending hours scheduling social media posts, and say farewell to the days you curse at your computer every time reports don’t add up. Get a Virtual Assistant today – they can do all these for you!
Anything that you repeatedly do in your business, which you don’t enjoy doing, can and should be passed on to a virtual assistant.
By hiring a VA, you can find an expert to accomplish your business tasks in just a fraction of the time. Instead of spending hours and hours on menial work that takes away from what makes running your business enjoyable, free up some extra time by delegating those duties to someone who specializes in them. With as little as two hours per week, you could be seeing major improvements already!
A virtual assistant can be affordable and greatly reduce the burden on you by taking tedious tasks out of your hands. In addition, they will likely become more adept in their role than you ever could, allowing for extra time to focus on other aspects of your business.
When it comes to managing a Virtual Assistant, the largest hurdle for many entrepreneurs is that they feel obligated to “train” their VA. While this may be true in some cases, there are ways around it! Begin with simpler tasks and work your way up from there; anything you can show someone how to do quickly or something they already know should fit this criterion perfectly. Furthermore, by adding new tasks at regular intervals – weekly/monthly depending on your budget – you’ll save yourself plenty of time in the long run!
To be successful, a Virtual Assistant needs to comprehend your vision, mission, values, and brand. Seek out the person who can genuinely understand these components – they need to not only know how to complete the tasks required but also present them in line with what your business stands for.
I’m aware that I take my time. Unless a task is urgent and approaching its deadline, procrastination is usually the way to go for me; cramming has been something of an old habit. Having a Virtual Assistant, however, was what forced me to start producing systems and processes they could use while helping out. Rome wasn’t built in just one day but it’s best if we try! With that mindset, starting with simpler tasks felt like the best approach – not only would this give her an idea of how I work but also help build our trust over time.
I was pleasantly surprised to find that when I documented my operations to transfer them, I discovered a multitude of improvements. Automation applications and software allowed me to streamline certain processes while getting another set of eyes on the project enabled us to generate fresh ideas with which we could expand our horizons. As a coach, I am familiar with the many advantages associated with obtaining an outside perspective on projects.
So don’t get overwhelmed – get excited!
What must be accomplished? Be aware of the tasks and estimated completion times. Here are some activities a VA can take care of:
- Checking emails
- Preparing proposals
- Following up with clients
- Making sure projects and tasks are complete
- Post to social media
- Create social media posts
- Basic graphic designs
- File taxes
- Update QuickBooks
- Make sales calls
- Follow up on unpaid invoices
- Communicate with clients to understand what needs to be done
Create a Virtual Assistant Roadmap
To make sure that you’re optimizing your day, keep track of all the tasks and activities you do, give each one an energy rating, and then decide what should be delegated. Picture how much more energized and productive your days would become if those draining obligations were no longer part of them!
Streamline this process by downloading the Ultimate VA Task list, then highlight all of the tasks you currently do. Chances are that there may be more to add to this checklist! When you see a visual representation of everything you’re doing and can easily outsource it with a VA’s help, your mind will likely be blown away. With one glance at your completed list, understand which duties need no longer take up space in your daily – freeing time for other endeavors.
Take note of the length of time it takes you to accomplish each task over your day. When all is said and done, tally up these amounts – are you stunned? The amount you save can be devoted to more fruitful endeavors rather than being drained away in mundane activities.
Do Everything As If It’s The Last Time
Start your day off as if it’s the last one you’ll ever have by writing down all steps in a workflow, making sure that someone with even basic skills can comprehend what needs to be done. And on top of that, it would be immensely helpful for your new Virtual Assistant if you video yourself doing each task – this way they will have access to how-to tutorials without having to come and ask!
Investing in training videos is one of the most advantageous decisions you can make for your business. While recruiting staff may not always go according to plan, that’s okay! Hiring personnel is an inexact science and it isn’t uncommon to have to employ a few individuals before finding the perfect fit.
Create a Job Role
To ensure that your virtual assistant succeeds, you must create a clearly defined task list of set responsibilities. Additionally, decide how the two of you will communicate (e.g., phone calls, video conferencing) and determine an effective strategy to establish expectations and maintain accountability between the two parties. It is also essential for both parties to meet regularly so that progress can be discussed as well as expectations outlined – unless these steps are taken carefully it may prove difficult for them to grasp what exactly it is they need to do for this arrangement to succeed!
Do an Admin Stocktake
Are you feeling overwhelmed by the administrative work that needs to be done in your business? Take a step back and assess what tasks need to be completed, what goals you are trying to reach, and whether or not these can realistically get done without any external help. Once this is established, create timelines for each task while also exploring which responsibilities can be outsourced.
Give Your VA Time to Learn How to be You
If you plan to hire a Virtual Assistant, ensure that you have made ample time for training. Your VA won’t be able to work with the same efficiency as yourself until they are proficient in what is expected of them – so make sure it doesn’t take more effort than help! Start your VA off slowly by providing smaller tasks and gradually adding onto their list once they become well-versed. This will not only benefit both parties but also result in successful completion of projects.
Meet your VA Regularly
It is essential to connect with the new VA daily during the initial weeks and at least once per week afterward, as they are not physically present in your office. You need to make sure that they feel included as part of your team even though they work remotely. Additionally, take some time getting to know them beyond just their job responsibilities – remember, VAs are people too!
Is Money Really Stopping You from Hiring a VA
To ensure that you don’t experience a financial strain, it is essential to take the time to review your budget and decide how many hours per week you can afford for your VA. It’s important to note, however, that although there may be an initial dip in profits as training takes place; this is an invaluable investment. Once trained and able to work independently, you will have more availability – whether it be for family activities or highly profitable tasks within the business.
“Bringing great people onto your team is about demonstrating that size really doesn’t matter – people do.”– Jess Campbell
When I was younger, my mother used to frequently remind me that “It takes a village to raise a child.” Nevertheless, it didn’t sink in until I had children of my own. Being part of the Navy meant we moved around every one or two years without being close to family members– making forming a ‘village’ far more difficult.
When I finally returned to my hometown after a long absence, I had to find ways of adapting without anyone else; it was an arduous task. To make matters worse, not even the presence of family and friends could ease this difficult transition for me. Then disaster struck—my mother needed to go to the hospital for a minor operation that went horribly wrong. In just three months she passed away before being able to celebrate her 50th wedding anniversary with us all–it was devastating indeed!
It dawned on me that I had come back to my hometown not solely for myself, but also for the sake of others. Never before have I felt as isolated and alone as I did at this moment. However, it didn’t occur to me at the time that seeking help was an option; instead, all my efforts were concentrated on simply staying afloat. Though difficult and intimidating to ask for aid during a tumultuous period like this one, it is crucial – no matter how capable we may feel that we reach out when we require assistance!
Women often struggle with money, time, clarity, and support issues when it comes to achieving their goals. When obstacles arise, the situation can feel overwhelming and solutions seem impossible. But here’s the truth: I’m here to help you find answers that work – all you have to do is ask! A virtual assistant (VA) could be just what you need if it fits into your budget and lifestyle; but first, make sure you know how to hire a trustworthy one who will help move your business forward.
It is my firm conviction that the power of team effort and collaboration can truly bring success. This rings true not only in raising children but also in building businesses as well. As women, our strength lies within our willingness to form strong relationships with one another – this creates an invaluable network of support that we can rely on when it comes to achieving success for ourselves personally or professionally.
You may already have an extensive support system in place, but a Virtual Assistant can give you something priceless: time. They’ll take on the tasks that are draining your resources and causing stress, allowing you to focus on other areas of your business! Consider how much of a difference it would make by delegating those duties – is it worth the cost per hour?
“Your value will be not what you know; it will be what you share.”– Ginni Rometty
When looking for a virtual assistant that meets your requirements and budget, here are some points to contemplate.
While money is important, take a pause and contemplate your job description before making decisions. Think about the list of assignments you want completed to determine which ones can be successfully outsourced offshore compared to those better suited for domestic VAs. While it may cost more upfront to hire someone in Australia, the benefits could far outweigh any additional cost if certain tasks need a local touch.
My team of Virtual Assistants is a combination of local and offshore workers. All their tasks have been assigned keeping in mind their expertise and hourly rate. My Australian VA is especially fast-working, with the added benefit of higher education that makes her very effective when it comes to communicating with my clients – she brings an invaluable level of knowledge about the region due to her local experience!
My remote team is incredible! Not only do they have the technical capabilities to accomplish their tasks, but due to their educational background, each member is more than capable of contributing up-to-date ideas and knowledge. Although my business does not struggle with the time difference between countries, this could be a potential issue for yours.
Outsourcing overseas can be done through numerous ways, like Upwork and Fiverr for short-term projects, or via an agency to find permanent employees. Different agencies offer varying services; some give you the chance to recruit candidates that you’ll then train while others do all of the training and provide supervision. Plus, there’s always a choice between having someone work from home or in a managed office environment if necessary.
Now, the choice is yours. Will you stay on your current trajectory and hope that one day, things become easier? Or will you seize this opportunity to make up for a lost time? The decision of how to move forward lies in your hands–you won’t find any easy answers here!